Can you set up automatic reply for outside my organization only?

Can you set up automatic reply for outside my organization only?

1) Open the Outlook and click File. 2) Select Automatic Replies(Out of Office) and choice “Send automatic replies”. 3) You could set the content of auto reply in Part “Outside My Organization”. Please Note the blank in Part “Inside My Organization”.

What does send replies outside your organization mean?

The reply you enter for external senders is sent only to senders outside your organization. If you don’t enter a message, external senders will not receive an automatic reply.

What does outside my organization mean in Outlook?

You can choose to set a different message for each. In the ‘Outside My Organization’ tab you can select whether you want replies sent to ‘My contacts only’ or to ‘Anyone outside my organization’ who sends you an email.

What do you say in an automatic reply out of Office?

[Your personal greeting], I am currently out of the office until [return date] for [reason]. I will be happy to reply to your message when I return. If you need assistance in the meantime, please contact [name of colleague + their job title] at [email, phone, etc.].

How do I exclude certain emails from auto replies in the Out of office Assistant?

Click on “Rules…” button in the left bottom part of the Automatic Replies dialog box. Click on “Add Rule…”. Click on the “From…” button and select all the people that you want to exclude from your auto reply. Click on “Advanced” button on the left and select “Only items that do not match these conditions”.

How do I set up an Out of office distribution group?

In order to set up autoreply for distribution list, follow these steps:

  1. create a user mailbox with the intended email address of the distribution list, e.g. [email protected].
  2. create a distribution list of another name, e.g. [email protected].
  3. set Out Of Office reply on the user’s mailbox.

What should I put on my out of office email?

I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return). If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return. Thank you for your message.

How do I turn off out of office in Outlook?


  1. Open the Outlook mobile app.
  2. In the top left, click the Menu icon.
  3. In the bottom left, click “Settings” (gear) icon.
  4. Under “Accounts”, select your Office 365 Account.
  5. Click “Automatic Replies”
  6. Click the slider to disable automatic replies.
  7. When finished, click the checkbox in the top right to save.

Do automatic replies respond to group emails?

Group owners and managers can set up auto replies for their groups. Auto replies are messages sent automatically when people email the group. These replies let senders know their messages have been received. If message moderation is turned on, an auto reply is sent only after a message is approved.

How do I set up an automatic reply in Outlook for a specific person?

In, you can use automatic replies to send email messages to people that sends an email to you….How to auto reply to a specific address in outlook. live

  1. Sign in to
  2. On the navigation bar, choose Settings > Automatic replies.
  3. Choose the Send automatic replies option.

Can you have an out of office on a distribution list?

In order to set up autoreply for distribution list, follow these steps: create a user mailbox with the intended email address of the distribution list, e.g. [email protected]. create a distribution list of another name, e.g. [email protected].

How do I tell my clients I am out of Office?

I’m currently out of office for [reason] and will be returning [date]. Or, if it’s urgent, please respond with URGENT in the subject line and I’ll make sure to get to it as soon as I return. Thank you!

What’s the best out of Office message?

Out-of-office message examples

  • “Thanks for your email. I’ll be out of the office Sept.
  • “Thank you for your message. I am out of the office today, with no email access.
  • “I will be away from July 2-15. For urgent matters, you can email or call Mary Smith at [email and phone number].”
  • “Thank you for your email.

Can you put an out of office on someone else’s Outlook?

Locate Users > Active users (or Groups > Shared mailboxes if you set this on a shared mailbox). Select a user who has a Microsoft Exchange mailbox. On the flyout menu on the right, locate Mail settings > Automatic replies (if it’s a shared mailbox, just locate Automatic replies on the flyout).

How do I set OOO without automatic replies?

When Out of Office is On but You Don’t Want to Auto Reply to Everyone (Outlook for Windows)

  1. In the Automatic Replies dialog box, select the Send Automatic Replies check box.
  2. If you want to specify a set time and date range, select the Only send during this time range check box.
  3. Click on Rules…
  4. Click on Add Rule….

How do I put an away message on Outlook?

From the Outlook Desktop Client

  1. Select File and then click Automatic Replies.
  2. In the Automatic Replies box, select Send automatic replies.
  3. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
  4. Select OK to save your settings.

What is a good automated response?

Here are common examples of automated messages received by customers. “We will get in touch with you very soon”. “Thank you for reaching out to us”. “Our representative we contact you ASAP”.

  • September 19, 2022